4.1.1.3 Identification of Preservation Objectives

The repository shall have a procedure(s) for identifying those Preservation Objectives for the Content Information it will preserve.

Supporting Text

This is necessary to establish a clear understanding with depositors, funders, and the repository’s Designated Communities how the repository determines and checks what the Designated Community would be expected to be able to do with the Content Information. These procedures will be necessary to confirm that the Content Information remains understandable/usable.

Examples for Meeting the Requirement

Definitions of the Preservation Objectives applicable to each Content Information Object; submission agreements/deposit agreements, Preservation Policies, documented processing procedures, workflow documentation.

Discussion

These procedure(s) document the methods and factors a repository uses to determine the aspects of different types of Content Information for which it accepts preservation responsibility to its designated communities. For example, a repository’s procedure may be to use file formats in order to determine the properties it will preserve unless otherwise specified in a deposit agreement. In this case, the repository would be able to demonstrate provenance for objects that may have been the same file format when received but are preserved differently over the long term.

Evidence Provided

This requirement was added in the most recent version of ISO 16363. The APTrust Certification Working Group is working on updating this page.